Final Upload Instructions for ALL Authors
All authors need to provide final material for the listing in the Conference App – InfoVaya. See further details below.
All papers at ICRA 2026 will be presented in one of three formats: oral, poster (interactive), or late-breaking results poster. You will find the respective presentation instructions here. (https://2026.ieee-icra.org/contribute/paper-presentation-instructions/)
Instructions for All Authors to upload Material to the Conference App - InfoVaya
All authors of ICRA 2026 Contributed Papers and RAS Journal Papers, please prepare:
GRAPHICAL ABSTRACT
- MANDATORY for ALL papers
- upload to ICRA App until May 27, 2026
POSTER
- optional
- upload to ICRA App until May 27, 2026
VIDEO
- optional. Advised for papers with no in-person presenter
- upload to ICRA App until May 27, 2026.
Please note that all ICRA 2026 registrants will be able to view materials uploaded to the Conference App, but they will not be able to download them.
Graphical Abstract (Mandatory for ALL papers)
All technical papers presented at ICRA 2026 need to have a graphical abstract (aka 1 slide) uploaded to the Conference App (InfoVaya) by May 27, 2026, by following the submission process outlined below.
The Graphical Abstract is a visual summary of your work at a glance, aiming to give viewers a quick idea of your paper. It will help conference attendees to determine if they are interested in attending your session and talking with you during the poster part of your session. It will also remind them about your work after the conference. The Graphical Abstract could feature one of the main Figures in your paper or a key part of one of the Figures in the paper or an image made specifically for this purpose.
Please ensure a good visual quality when viewed on the platform.
- Orientation: landscape or portrait
- Image size: 400×400 pixels [minimum]
- File format: JPG
- File size: 10MB [maximum]
You could also refer to the article “Designing an effective graphic abstract” by Alice Chen Kitterman, Science Robotics Vol.6, No.61
Video (optional, advised for papers with no in-person presenter)
If none of the authors can present your paper in person at ICRA 2026 in Vienna, then you need to prepare a 5-minute video. It should be uploaded to the Conference App (InfoVaya) by May 27, 2026, by following the submission process outlined below.
The video should be self-contained and describe the contributions of your work.
Video Format
- Video file: MP4
- Video duration: 5 minutes [maximum]
- Video file size: 200 MB [maximum]
- Video filename: Start with ICRA26_ followed by your paper’s ID, e.g. ICRA26_0123.mp4
- Video dimensions: minimum height 480 pixels HD, aspect ratio 16:9. Zoom (see Video Preparation section below) will automatically apply these settings.
Video Preparation
We recommend using Zoom as it will allow you to easily record a compatible, high-quality video from content displayed on your computer screen and voice recorded via the computer microphone.
To use Zoom to capture your video: Create a Zoom meeting where you are the only participant. Start the meeting and share your screen (your presentation slides) and turn on your camera so that your face is visible. Click on “Record” and start recording your video. Showing the speaker’s face is recommended but not mandatory. If you choose to do so, please make sure that the speaker window is on the top right corner of the screen, not covering the slides.
Check your filming conditions. Ensure that your background is appropriate or use a virtual one. Your head should be centered and take up much of the frame (remember this will be a small window on your video). Lighting should be in front of you or slightly to the slide but not behind you. Test your microphone and limit background noise and alerts from your phone or computer.
You may find the following “IEEE Video Presentation Guidelines” useful: https://ieeetv.ieee.org/ieeetv-specials/recording-your-presentation-with-zoom
Submission Process for Materials submitted to the Conference App (InfoVaya)
To submit your Graphical Abstract and optionally a video and poster to the ICRA 2026 Conference App (InfoVaya) please follow the steps below:
- Go to https://rasevents.org/
- Log in with the email address you used in the peer-review stage when submitting your manuscript to the papercept/paperplaza system, and your InfoVaya password. To create or reset your password, click on “Set a new password” and follow the instructions therein.
- Click on the title of your paper in the “My Presentations” section.
- Select the relevant tab on the left-hand side of the edit page. Upload your file.
- Repeat steps (3) – (4) to upload all the materials for all your presentations.
- If you need support, please contact the InfoVaya helpdesk at [email protected]
If you need to replace your uploaded materials with a newer version:
- Go to your Presentation page and click on the red “Edit” button.
- Select the relevant tab and remove your existing file.
- Upload your new file.
For any further inquiries, please contact us at [email protected], and a member of our team will respond to you as soon as possible.